Free Payslip Generator Kenya

How do I make a correct payslip for this month?

CompanyName, KRA PIN, address, logo

Company name

KRA PIN

NSSF employer number

Address

Phone

Logo

Add logo

PNG, JPEG or WebP up to 1 MB. It stays in this browser.

Company details are saved on this device only, never uploaded.

EmployeeName, number, KRA PIN, NSSF and SHA numbers

Full name

Employee number

KRA PIN

National ID number

NSSF number

SHA number

Job title

Department

Pay and earningsSeptember 2026 · gross KES 0.00

Pay month

Pay date

Basic salary

KES

Earning

Amount

KES

Tax treatment

Earning

Amount

KES

Tax treatment

Earning

Amount

KES

Tax treatment

Earning

Amount

KES

Tax treatment

Use non-taxable cash only for items that are genuinely exempt, such as reimbursements or per diem within the limit. A company car or housing is a non-cash benefit: taxed, but not paid in cash. Not sure? Check what is taxable.

Deductions and reliefsKES 0.00 deducted

NSSF, SHIF, housing levy and PAYE are worked out for you.

Deduction

Amount

KES

These come off after tax: loans, HELB, SACCO, advances, welfare, union dues.

Pension and tax reliefs

Pension contribution

KES

Registered scheme, on top of NSSF. Deducted from pay.

Post-retirement medical fund

KES

Deducted from pay.

Mortgage interest

KES

Lowers tax only. Not deducted from pay.

Insurance premiums

KES

Life, education or health cover. Lowers tax only.

This is a second job

Secondary employment is taxed at 35% with no personal relief.

Has a KRA disability exemption certificate

The first KES 150,000 a month is exempt from PAYE.

PaymentBank transfer

If net pay is split, add each method. The last one gets whatever is left.

Paid by

Details

Amount: KES 0.00 (the rest of net pay)

Options

Show employer contributions

NSSF, housing levy and NITA paid on top of gross pay.

Note at the bottom

Your data never leaves this device. The draft is kept in this browser until you clear it.

Net pay for September 2026

KES 0.00

To print this payslip:

Enter a basic salary or at least one cash earning.
Add the company name under Company.
Add the employee's name under Employee.

In the print window, choose Save as PDF as the printer, A4 paper, default margins.

Company name

Payslip

September 2026

Paid on 30 Sept 2026

Employee: —
Employee no.: —
Job title: —
Department: —
KRA PIN: —
ID number: —
NSSF no.: —
SHA no.: —

Earnings
Earnings	KES
Basic salary	0.00
Gross pay	0.00

Deductions
Deductions	KES
NSSF Tier I (pension)	0.00
NSSF Tier II (pension)	0.00
SHIF (health insurance)	0.00
Housing levy (affordable housing)	0.00
PAYE (income tax)	0.00
Total deductions	0.00

Tax summary
Taxable pay	Tax charged	Personal relief	Insurance relief	PAYE
0.00	0.00	0.00	0.00	0.00

Net pay

KES 0.00

Zero shillings

How net pay was paid
Paid by	KES
Bank transfer	0.00

Paid by the employer on top of gross pay (not deducted)
NSSF employer contribution (Tier I 0.00, Tier II 0.00)	0.00
Housing levy, employer share	0.00
NITA industrial training levy	0.00
Total cost to employer	0.00

Gross 0.00 − deductions 0.00 = net 0.00

How it's worked out

Gross pay is basic salary plus every cash earning: allowances, overtime, bonus and commission. Non-cash benefits such as a company car are added for tax only.
NSSF is 6% of pay: Tier I on the first KES 9,000 and Tier II on pay from 9,000 to 108,000 (8,000 and 72,000 for January 2026).
SHIF is 2.75% of gross pay, at least KES 300. The housing levy is 1.5%.
Taxable pay is gross pay plus non-cash benefits, minus NSSF, SHIF, housing levy and any allowable pension, post-retirement medical fund and mortgage interest.
PAYE applies the monthly bands to taxable pay, then subtracts personal relief (KES 2,400) and insurance relief (15% of premiums, up to 5,000).
Net pay is gross pay minus NSSF, SHIF, housing levy, PAYE, pension contributions and your other deductions such as HELB or SACCO.

What the payslip shows

Item	Why it is there
Gross pay	Required by Employment Act s.20(2)(a)
Each deduction and its purpose	Required by s.20(2)(b)
How net pay was paid, per method	Required by s.20(2)(c) when pay is split
Taxable pay, reliefs, employer contributions	Good practice, helps staff check PAYE

Questions people ask

Is a payslip mandatory in Kenya?

Yes. Section 20 of the Employment Act requires a written, itemised pay statement at or before each payment. It must show gross pay, each deduction and what it is for, and how net pay was paid if it was split. Casual, piece-rate and task-rate workers, and anyone engaged for six months or less, are exempt.

Which deductions are calculated automatically?

NSSF (6% on pay up to KES 108,000 from February 2026, split into Tier I and Tier II), SHIF at 2.75% with a KES 300 minimum, the housing levy at 1.5%, and PAYE after taking off NSSF, SHIF and the housing levy and applying the KES 2,400 personal relief.

Is my data uploaded anywhere?

No. Everything, including your logo, stays in your browser. Company details and the current draft are saved on this device so you can come back to them, and you can clear them at any time.

How do I get a PDF?

Click "Print or save as PDF" and choose Save as PDF as the printer. Use A4 paper with the default margins. The suggested file name includes the employee number and pay month.

Can total deductions be more than two-thirds of pay?

No. Section 19(3) of the Employment Act says total deductions must not exceed two-thirds of an employee's wages. The generator warns you when they do, so you can reduce loan or advance recoveries.

Sources

Rates last checked 13 Sep 2026. Estimates only, not tax or legal advice.